Thank you, Mr. Chairman. First of all I would like to state that we are, as a government, looking at tightening up how we deal with those that would come requesting funds. The process that would have been used, whether it was the application process, a lot of the funds that are available to groups in the Territories would be based on applications being made, proposals being put forward and a structure of how it would operate, including board members, the program that they were going to operate, and what results they were hoping to achieve. So going into it there would be a substantial amount of work done in justifying why the money should go as they're being requested.
The problem we find from time to time is that as things go forward and as boards change and as staff changes, some of that accounting internally gets lost and when we want a report to finalize what's been done, what's been achieved, how that money has been spent, if it's been spent in accordance with what the plan was, that falls from time to time between the cracks of those organizations. Then we have to step in, as the departments initially can't get the information requested and then hands the file over to us. We end up stepping in from the collections side and try to secure those funds that are outstanding.
So there is a fairly onerous process when an application is being put in and looked at by the departments. Now, it's not a template that every department uses depending on the program, the amount of money being requested, but it is something that for any money being requested that we would want to see a plan of how that is going to be spent and if it fits the criteria of the contribution that can be made. So there is a fairly substantial process in going to get the money. What we do find from time to time -- and this is where we're at today -- is that in accounting for how those dollars were spent we have some difficulties. That is more on the organization side, the non-profit agency, and we have to go from there and we become involved as FMBS and try to find those that are out there that were board members. We make calls, send letters and try to get a response to the situation. In this case we have not had a successful response. Thank you.