Thank you, Mr. Speaker. Your Standing Committee on Rules and Procedures is pleased to provide its report on the use of laptop computers and Blackberry devices in the Legislative Assembly and commends it to the House.
Introduction
The Members of the Standing Committee on Rules and Procedures met several times to discuss the
use of laptop computers and Blackberry-type devices in the Assembly and committee meetings. The discussions were initiated after the Board of Management of the Legislative Assembly referred the question about the use of laptop computers and Blackberry-type devices to the standing committee for recommendations. The referring letter is attached as Appendix A.
Practices In Other Legislative Assemblies
The practices in Legislative Assemblies across Canada were reviewed and are presented in Table 1, attached as Appendix B. It is evident that the use of laptop computers and Blackberry-type devices varies widely. It is also evident that the use of laptop computers in Legislative Assemblies has greatly increased over the last several years.
The Purpose Of Laptops And Blackberries
Many Members consider their laptops and/or their Blackberries as tools that allow them to work in a more efficient and effective manner. They want to prepare their notes on computers. They want to refer to documents and calendars on their laptops and Blackberries. The use of laptops can support a reduction in the use of paper copies and an increasing use of e-documents in both the Assembly and standing committees.
For many Members, the use of Blackberries is considered to be similar to the use of cell phones. Members acknowledge that they cannot engage in conversations on their cell or Blackberry in the Assembly or committee meetings and the device has to be set on vibrating or silent mode. The use of any communication device cannot be disruptive or distracting to other Members.
The move toward the increased use of laptops in committees and/or the Assembly would require the installation of additional technical infrastructure in committee rooms and the Legislative Assembly Chamber, in order to support network and Internet connections.
The move towards increased use of e-documents in Committees and/or the Assembly would also require the development of new operational procedures, such as SharePoint websites, to support access and maintain confidentiality of some documents.
Recommendation 1
The Standing Committee on Rules and Procedures recommends that Members be permitted to use laptops during Committee of the Whole proceedings for the winter 2009 session only, after which their use will be evaluated. Communication devices cannot be used by a Member who has the floor. A
Member who has the floor must have his laptop closed.
Recommendation 2
The standing committee recommends that the Board of Management and the Office of the Clerk examine the issues related to:
a) the purchase of laptop computers for
Members;
b) planning and installation of additional
infrastructure to support the connections; and
c) planning for the changes to operational
procedures and websites, et cetera, to support the increased use of e-documents in committees and the Assembly and return with a plan and schedule to develop and implement the changes.
Recommendation 3
The Standing Committee on Rules and Procedures recommends to other standing committees that:
a) the use of Blackberries be permitted in a
manner similar to cell phones; that is, disruption of Members’ activities is not allowed;
b) the use of laptops be permitted; and
c) committee staff be permitted to use
laptops.
Mr. Speaker, that concludes the Report of the Standing Committee on Rules and Procedures on the Use of Laptop Computers and Blackberry Devices in the Legislative Assembly.