Thank you, Mr. Speaker. Today I
want to highlight some concerns about the GNWT process in regards to requests for proposals, or RFPs. Recently an RFP was let for the design-build of the multi-use facility and records centre in Inuvik. This RFP was scheduled to close late afternoon on Friday, March 20th , but less than 24 hours prior to
that deadline the project proponents were advised of a two-week extension. It is an action that hardly seems fair. By that time any well-prepared applicants would have been close to finishing their proposal, would have already invested much time and money in that effort. The government’s own documents and communications to me about RFPs admit that it is unusual to issue an addendum or a change to an RFP within five days prior to closing date. Also in response to my enquiries about this particular
extension, the government states, and I have to agree, that the extension was done within allowable parameters. Yes, there are no guidelines and policies to prevent such an extension from taking place. The department has the right to do this. It’s not prohibited by regulation or policy. But I question this gap or lack of policy. There should be guidelines in place; guidelines which are communicated to all RFP proponents in advance, to provide fairness and full transparency to our RFP process. After checking into Public Works and Services RFP documents, I can find no reference to extensions of an RFP deadline or any stated reasons for such an extension. We need to make the RFP process as clear and open as possible for everyone. RFP documents need to include information on possible extensions, to include the policies and guidelines that relate to the why and the when of any changes. This process needs to be kept unbiased and neutral. We need to make sure that all parties know the rules of the guidelines up front, at the start of any process. Any special arrangements that must be made should be made at the start of the project, not once the project is underway. In conclusion, a reconsideration of the RFP process and our current practice in regards to changes to RFPs is needed and I will have questions for the Minister of Public Works and Services later on.