Mr. Chairman, the member noted that cost is a consideration and certainly document imaging systems and trying to move everything over to electronic format, for example, would be an extremely expensive exercise. There are certain documents, however, where that seems to be a requirement and I expect that what we will find is we are moving step by step towards more of those systems rather than trying to convert everything over wholesale. My guess is we will find some particular applications for new storage mediums and we will move into those first.
Debates of March 11th, 2003
This is page numbers 645 - 700 of the Hansard for the 14th Assembly, 6th Session. The original version can be accessed on the Legislative Assembly's website or by contacting the Legislative Assembly Library. The word of the day was chairman.
Topics
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Rattray
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Charles Dent Frame Lake
I take it then that one of the approaches might be that we will start with new documents coming into long-term storage, looking at archiving them by different methods. Is that what I am hearing? Is that one of the ways which we are going to move? If we are not looking at a wholesale conversion of what we have on file right now, are we looking at making the move starting with new documents coming into the system? Are we also then working to make sure that whatever system is adopted is a common one across the government so that we don't wind up with each department having an incompatible method of storing documents? Thank you, Mr. Chairman.
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Rattray
Mr. Chairman, in response to the first question, it's likely that what we will do is identify subject areas where there is a requirement for ongoing retrieval of those documents on a regular and recurring basis. Many of the documents that go out to the records centre are not required on a regular basis, consequently the ability to access them through an electronic system is not as great. So rather than converting all new documents over, my guess is that in the future what we will be doing is identifying blocks of documents, particular types of documents and using a document imaging system for those. For example, the FMBS, when it was dealing with the pay equity dispute, had a large volume of records that were put onto a specific document imaging system, so they could be retrieved during the court proceedings that took place with respect to that issue. They required regular, recurring access to those documents and an electronic system provided that to them. That kind of access isn't normally required for a lot of our documents.
In terms of whether or not we will be doing this as a coordinated-across-government approach, the intention is, yes, we will do that as a coordinated-across-government approach. However, in our preliminary look at it, it does appear that different types of documents require different types of document imaging systems. One single system may not suffice for everything.
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
The Chair David Krutko
At this time, I would like to recognize Mr. Joe Auge up in the visitors' gallery. Welcome to the House.
---Applause
Directorate, budget summary, operations expense, total operations expense, $7.525 million.
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Some Hon. Members
Agreed.
---Agreed
Asset Management
Bill 3: Appropriation Act, 2003-2004
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
March 10th, 2003
Page 663
Floyd Roland Inuvik Boot Lake
Thank you, Mr. Chairman. Mr. Chairman, the committee in its report has a committee motion to move. I move that this committee recommends that the Department of Public Works and Services immediately suspend all proposed increases to administration fees charged to communities for water/sewer maintenance services until such time as the government has a consistent process of charging administration fees for work provided on behalf of others. Thank you, Mr. Chairman.
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Some Hon. Members
Question.
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
The Chair David Krutko
All those in favour? All those opposed? The motion is carried.
---Carried
Asset management, operations expense, total operations expense, $35.105 million.
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Some Hon. Members
Agreed.
---Agreed
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Some Hon. Members
Agreed.
---Agreed
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 663
Some Hon. Members
Agreed.
---Agreed
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
Some Hon. Members
Agreed.
---Agreed
Systems And Communications
Committee Motion 9-14(6) To Suspend Increases To Administration Fees For Water And Sewer Maintenance, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
The Chair David Krutko
Page 5-15, systems and communications, operations expense, total operations expense, $839,000.
Committee Motion 10-14(6) To Extend The Three-year Replacement Cycle For Desktop Computers, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
Floyd Roland Inuvik Boot Lake
Thank you, Mr. Chairman. Once again, I have a committee motion. I move that this committee recommend that the government extend the current three-year replacement cycle for desktop computers wherever possible. Thank you, Mr. Chairman.
Committee Motion 10-14(6) To Extend The Three-year Replacement Cycle For Desktop Computers, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
Committee Motion 10-14(6) To Extend The Three-year Replacement Cycle For Desktop Computers, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
Some Hon. Members
Question.
Committee Motion 10-14(6) To Extend The Three-year Replacement Cycle For Desktop Computers, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
The Chair David Krutko
All those in favour? All those opposed? The motion is carried.
---Carried
Systems and communications, operations expense, total operations expense, $839,000.
Committee Motion 10-14(6) To Extend The Three-year Replacement Cycle For Desktop Computers, Carried
Item 19: Consideration In Committee Of The Whole Of Bills And Other Matters
Page 664
Some Hon. Members
Agreed.
---Agreed
Petroleum Products